Bookings And Conditions


How to book your safari / tour with SP Safari Tours, Co.

Tip of the month! The earlier you book your tour to Africa, the cheaper your travel tickets! Early booking up to 2-3 months can result to cheaper airline fares!

If you would like to book any of our safari tours or services listed on this website, simply click on "Get a quote" button shown by each available tour or excursion. Once you click on the "Get a quote" text button, you shall be redirected to a page with the "Get A Quote Form". Please complete the "Get A Quote Form" accurately including your choice of tours or services that you are requesting and your itinerary details. If you wish to discuss your requirements or special arrangements, please feel free to consult us via email and we will be delighted to assist in looking after your arrangements.

Please note: All of our online quotation prices as well as our invoices are shown and accepted only in $US. If you live outside United States, please convert your Nation's currency to $US. For all Kenyan residents, you may choose to convert the prices shown in $US or make your payments in Kenya shillings using your credit or debit card online as long as it carries the equivalent of $US. Please follow the secure payment prompts on the website or email us for any further assistance. Please check out our FAQs page to learn more.

The Booking process and conditions

a) Payments

Once we receive your quotation form, we will reply promptly via email that you provided confirming the price and availability of your safari tour(s) or the services you requested for your review. Once you have reviewed the quote and you are comfortable with pricing, you may proceed to make your booking online by placing your tour or service you need on the cart. Follow the prompts for your secure payment online at your cart. It is simple and clear.

Please note that we accept payment of all major credit cards including Visa and Master Cards through our secure online payment system. Once you complete your booking, a confirmation receipt will be generated and sent to your email box as confirmation of the tour / services booked. SP Safari Tours Company booking office will also receive the same. This will become an official document in proceeding with affirming your bookings.

PLEASE NOTE: Residents of the country where the tour is provided, may receive residence rates as regulated by the tourism industry in that country. These residence rates will be applied during the quotation process.

b) Transaction fees and charges:

Please note: Your credit card company may add their own handling fee up to 3% for processing a payment outside your home country at the time of your online booking and or transactions. Payments that are made by debit card in the same way as credit cards outside United States may apply the same transaction fee of up to 3% just like as for credit cards.

c) SP Safari Tours terms of deposit and balance

Payment terms: 50% deposit per person at the time of booking and the balance is due 45 days prior to commencement of safari arrangements. 

d) SP Safari Tours cancellation and charge policy

Our cancellation charge policies are determined by the fact that once we have booked with hotels and safari camps/lodges and with local vendors, they will charge us a cancellation fee if we cancel a booking.

We try to keep such charges to a minimum and they are as follows:

  1. Bookings cancelled or amended up to 120 days before commencement of the safari incur a 10% cancellation charge.
  2. Cancellation or amendment less than 120 days and up to 60 days prior to commencement of the safari: 25% cancellation charge.
  3. Cancellation or amendment less than 60 days but up to 30 days prior to commencement of the safari 50% refund, 50% cancellation charge.
  4. Cancellation or amendment less than 30 days but up to 15 days prior to commencement of the safari: 25% refund, 75% cancellation charge.
  5. Cancellation or amendment less than 15 days or more than 3 days prior to commencement of the safari: 10% refund and 90% cancellation charge.
  6. Cancellation or amendment 3 days or less before commencement of the safari – nil refund, 100% cancellation charge.
  7. Please note that any refunds due to you in the event of cancellation can be credited only to the original card used for making the initial payment.

Travel Insurance Requirements

We recommend that each member of your party going on a safari has adequate and comprehensive travel insurance covering cancellation or curtailment, as well as medical expenses, emergency travel, personal accident, personal baggage and money loss. This should be arranged at the time of confirmation and deposit payment to cover you for cancellation from the time of booking. Please note that it is your responsibility to take out insurance, with the cost for your account. SP Safari Tours Company cannot be liable in any way whatsoever should you fail to do so. We request that you provide us with your insurance provider’s name, together with the policy number and the insurance company’s emergency contact telephone number in case of any emergency whilst you are traveling as requested on the "booking form".

Personal Responsibility

Travel carries some measure of inherent risk including, but not limited to, the hazards of traveling in underdeveloped areas where road conditions and other facilities may be poor or lacking; the forces of nature; and accident or illness in remote regions without means of rapid evacuation. Bookings are accepted on the specific condition that SP Safari Tours and its team of independent overseas Safari Consultants act only as agents of the passenger in all matters relating to hotels, sightseeing tours, restaurants, all forms of transportation and other services which may be included in these tours. SP Safari Tours Company may purchase these services from suppliers and other independent contractors, without warranties and representations from them and thus such services are not subject to its control.

Changes In Reservations

The right is reserved by SP Safari Tours Company to substitute hotels of comparable status and as well as to make any changes in the itinerary where deemed necessary or caused as a result of adverse road or weather conditions, disruptions to airline schedules or any other valid reason.

Incase Of Accidents / Deaths

While all precautions are taken to ensure the passenger’s safety and enjoyment on these tours, SP Safari Tours and/or its agents and suppliers shall not be liable for death, injury, delay, loss or damage arising from any cause and in any manner whatsoever or change of itinerary or act, including any acts of terrorism, acts of nature and government, neglect, accident, error or omission caused by any of these suppliers or independent contractors, their employees, representatives or any event beyond the control of SP Safari Tours Company. All baggage is carried at the passenger’s own risk, and SP Safari Tours Company reserves the right to exclude certain baggage at its discretion. The airlines used to provide flights within Kenya are subject to international air conventions limiting their liability; the limitations of liability are contained on the reverse side of the airline ticket and form part of the terms and conditions of this package.

About The Safari Vehicles

It should be noted that the types of vehicles used for safaris on rough roads in East Africa are different from tour vehicles on the highways in developed countries and normally they do not have air-conditioning other than the standard ventilation fan. The Safari Land-cruisers used throughout East Africa for overland road safaris on the main highways beyond the parks are Land-cruisers a standardized design with sliding passenger windows. Open-sided safari viewing vehicles may be used inside the parks and conservancies. In most of the safari lodges where electricity is provided by a generator, these are turned off late at night until the following day. Incase of stop offers, water from taps in bathrooms is not suitable for drinking and therefore bottled water is provided for drinking and cleaning teeth (brushing) during the safari. The roads between the parks may have rough stretches and the overland journeys can be lengthy as tour vehicles are limited to a maximum speed of 50 miles per hour, so flights between camps are always recommended in preference to long road transfers.

The type of accommodations to expect on your safari

“As a general rule, the higher your Kenya safari prices, the better you can expect your accommodation to be. At the lower end, campsites are usually basic, sometimes crowded and not always in the best locations within the national parks or reserves, but they are well priced and often have ample facilities such as showers and toilets. Lodges are the main stays of the Kenya safari scene and the quality varies considerably based on each park. Most lodges within the reserves and national parks have excellent locations but are aging and in need of renovation, while others are luxurious and recently overhauled. In tented camps, including mobile camps, you’ll sleep in large, walk-in tents – they’re like lodge rooms in terms of size but with canvas for walls and floor. Canvas tents mean that you can hear the sounds of the African night. Hopefully you won’t hear the sounds of your neighboring guests if the tents are nicely spaced. Most lodge rooms and tents of this kind have comfortable (not camp) beds, sometimes a desk and usually a private bathroom; some even have an outdoor shower with no roof but walls that protect your modesty. Particularly in tented camps, you’ll most likely need to recharge your devices not in your room but at a power station in the main public areas.

Hotel choices can definitely affect your safari budget. 

Price of safari varies depending on the type of accommodation. Accommodation can be upgraded or downgraded to suit your needs and budget. SP Safari Tours stays alert monitoring of the changing hotel rates, travel industry exhibitions, forums, newsletters and travel magazines to find out not only the best rates but who offers the best security and safety for the money. 

Example, here are some things to note when planning your trip;

1) 5-Star Safari Accommodations: Prices ranges from $250 - $450 upwards per person per night while on safari including breakfast.

2) Standard / Luxury Safari Accommodations: Prices ranges from $100 - $150 per person per night while on safari.

3) Budget Safari Accommodations: Price ranges from $50 - $150 per person per night while on safari.

Inclusive And Exclusives

Typical items that are included in the cost of your tour price

  • 1) Transport based on customized six to a seven-sitter safari vehicle with pop up roof. 
  • 2) All applicable game park entrance fees.
  • 3) Accommodation as indicated in the itinerary.
  • 4) Three meals a day while on Safari
  • 4) Airport picks up on arrival in Nairobi
  • 5) Professional safari guide / driver
  • 7) Round trip transport from Nairobi to the designated National Park Reserve or indicated destination
  • 8) Pre–tour itinerary document

Typical items that are not included in the cost of your tour price

  • 1) Personal expense such as communication charges like emails, faxes, and phone calls
  • 2) Masai Village visits
  • 3) Hot air balloon rides
  • 4) Drinks like sodas, beer and wines
  • 5) Gratuity for the driver guide, waiter
  • 6) Laundry / clothes for change
  • 7) The cost of obtaining visa at entry
  • 8) Pre- tour accommodation (it can be arranged on request)
  • 9) All your insurance costs prior to safari
  • 10) Airfare tickets to destination country

 What to expect during a typical African safari

For most days, your safari will begin with a quiet African voice (driver or guide) waking you well before sunrise. After dressing up, and having a coffee or tea, you head out for a few hours in a safari vehicle (with other guests, a driver, guide) looking for wildlife – this time, and the last hours before sunset, are ideal for watching wildlife. You’ll return to the lodge or camp mid - to late morning for a proper sit-down breakfast. A few hours of relaxation, followed by lunch, then a few hours more doing very little occupies the hottest part of the day, when even animals retreat into the shade. Afternoon tea, often known as "High Tea" in a nod to colonial-era safari traditions, happens around 3 PM or 3:30 PM, then it’s back out looking for wildlife until after dark. Just before sunset, you’ll stop for another safari institution, the ‘Sundowner’, when you’ll watch the sunset while nursing the drink of your choice. You arrive back in camp in time to freshen up, then it’s dinner and off to bed, before it all starts again at very early the next morning.” Read more..